Yorkshire Cosplay Con 2020 Trader Enquiries
Please carefully read the following before requesting a booking for Yorkshire Cosplay Con 2020.
Trader Table Information
All tables are approximately 6ft by 2ft. Requesting a backing table will there for make your pitch 6ft by 4ft. All pitches include up to 2 chairs per table. Wall space and power may be available but will be extremely limited, so if you require these please state this as soon as you book and we will do our best to accommodate you.
Staffing
You will require staff wristbands for each of your staff. You will be allowed 2 staff member per front table that you book (no additional staff for backing tables). Additional wristbands can be booked for any additional staff you wish to bring.
Trader Parking
Parking at the venue is free. When unloading your vehicle you are free to use one of the many fire exits to bring your items in. Once your vehicle is unloaded please move it away from the doors as these are fire exits and cannot be blocked, failure to do so could result in your vehicle being towed.
Pricing
Artisan trader tables are £50
Regular trader tables are £70
Backing tables are £15
Additional Staff Passes are £5
Food and Drink
Magna Science Adventure Centre does not allow any external vendors to sell food or drink items on their premises. This includes, but is not limited to: crisps, snacks, cakes, sweets and imported snacks and beverages. Anyone found selling food or drink items without written consent will be asked to put the items away or may be asked to leave the venue without a refund. We take food and drink rules seriously as this could affect our bookings for future events. The Venue will have food and drink available at the convention at their food outlets located in the Red Room.
Payments and Refunds
To secure your booking we will require a minimum non-refundable deposit of £30.
Final payment must be made 2 months prior to the event (30th March 2020). Failure to meet the deadline could result in loss of your pitch and deposit. Cancellations made before the 30th of March will be eligible for a refund less their deposit. Cancellations after this date will not be eligible for a refund.
Setup and Take down
Please be aware that you are responsible for your own stall and goods. While YCC Staff and Volunteers may be available to assist you, we are not responsible for any damages that may occur by accident. The venue will be open from 8am on convention day for loading your goods. If you wish to set up on Friday traders may load in from 2pm until 5pm. Stock can be left over night if you wish and while the Venue does have security we are not responsible for your stock at any time. Traders need to be ready to go at 10.30am as we will be closing the doors for loading and doing checks to make sure the walk ways are clear and safe, failure to do so may delay the event start time. Any one who arrives after this time may loose their pitch without refund as this affects our health and safety checks.
Advertising
Once we have received a signed contract and full payment we will begin to advertise your business on our website and social media. You will be showcased on our websites list of traders attending with 3 images, a short description of your business and a link to your website or social media that you have chosen. In addition we will promote you on social media on a rota with other traders and attractions as well as being included in some of our paid advertising. Please remember that a deposit is not a full payment and we require a full payment and a signed contract before we can advertise you. Please remember we will do our best to advertise your attendance, however there are a few simple things you can do to increase awareness of your attendance which would help us greatly such as creating an event page on facebook, sharing our event on social media, putting a link to us on your website or putting our flyers in with your orders, all of these small things can have a big impact on spreading the awareness of the event and your attendance. More Events here.
Trader Table Information
All tables are approximately 6ft by 2ft. Requesting a backing table will there for make your pitch 6ft by 4ft. All pitches include up to 2 chairs per table. Wall space and power may be available but will be extremely limited, so if you require these please state this as soon as you book and we will do our best to accommodate you.
Staffing
You will require staff wristbands for each of your staff. You will be allowed 2 staff member per front table that you book (no additional staff for backing tables). Additional wristbands can be booked for any additional staff you wish to bring.
Trader Parking
Parking at the venue is free. When unloading your vehicle you are free to use one of the many fire exits to bring your items in. Once your vehicle is unloaded please move it away from the doors as these are fire exits and cannot be blocked, failure to do so could result in your vehicle being towed.
Pricing
Artisan trader tables are £50
Regular trader tables are £70
Backing tables are £15
Additional Staff Passes are £5
Food and Drink
Magna Science Adventure Centre does not allow any external vendors to sell food or drink items on their premises. This includes, but is not limited to: crisps, snacks, cakes, sweets and imported snacks and beverages. Anyone found selling food or drink items without written consent will be asked to put the items away or may be asked to leave the venue without a refund. We take food and drink rules seriously as this could affect our bookings for future events. The Venue will have food and drink available at the convention at their food outlets located in the Red Room.
Payments and Refunds
To secure your booking we will require a minimum non-refundable deposit of £30.
Final payment must be made 2 months prior to the event (30th March 2020). Failure to meet the deadline could result in loss of your pitch and deposit. Cancellations made before the 30th of March will be eligible for a refund less their deposit. Cancellations after this date will not be eligible for a refund.
Setup and Take down
Please be aware that you are responsible for your own stall and goods. While YCC Staff and Volunteers may be available to assist you, we are not responsible for any damages that may occur by accident. The venue will be open from 8am on convention day for loading your goods. If you wish to set up on Friday traders may load in from 2pm until 5pm. Stock can be left over night if you wish and while the Venue does have security we are not responsible for your stock at any time. Traders need to be ready to go at 10.30am as we will be closing the doors for loading and doing checks to make sure the walk ways are clear and safe, failure to do so may delay the event start time. Any one who arrives after this time may loose their pitch without refund as this affects our health and safety checks.
Advertising
Once we have received a signed contract and full payment we will begin to advertise your business on our website and social media. You will be showcased on our websites list of traders attending with 3 images, a short description of your business and a link to your website or social media that you have chosen. In addition we will promote you on social media on a rota with other traders and attractions as well as being included in some of our paid advertising. Please remember that a deposit is not a full payment and we require a full payment and a signed contract before we can advertise you. Please remember we will do our best to advertise your attendance, however there are a few simple things you can do to increase awareness of your attendance which would help us greatly such as creating an event page on facebook, sharing our event on social media, putting a link to us on your website or putting our flyers in with your orders, all of these small things can have a big impact on spreading the awareness of the event and your attendance. More Events here.
